• Identity Data: First name, last name, date of birth, and gender.
• Contact Data: Address, email address, and telephone numbers.
• Emergency Contact Data: Names and phone numbers of next of kin or designated emergency contacts.
• Health and Medical Data: Relevant medical conditions, injuries, or allergies (collected only with your explicit consent to ensure your safety during club activities).
• Financial Data: Bank account and payment card details (if you pay for memberships or events directly through us).
• Transaction Data: Details about payments to and from you, and records of memberships or event entries you have purchased.
• Performance/Athletic Data: Competition results, personal bests, and grading information.
• Visual Data: Photographs and videography taken at club events, matches, or training sessions.

• Register you as a new member and manage your club membership.
• Process payments and collect fees.
• Enter you into external leagues, matches, or competitions.
• Ensure your health and safety during training and competitions.
• Communicate with you about club news, training updates, AGM notices, and events.
• Promote the club via our website, social media, and local press (using visual data, subject to your consent).

• Contractual Necessity: To fulfill our membership agreement with you (e.g., administering your membership, managing event entries).
• Legitimate Interests: For the day-to-day running of the club, maintaining records, and promoting the club's activities, provided these interests do not override your fundamental rights.
• Consent: For processing specialized data (like health information), sending direct marketing, or taking and publishing photographs/videos. You can withdraw this consent at any time.
• Legal Obligation: To comply with health and safety laws, safeguarding requirements, or accounting regulations.

• Governing Bodies: Organizations such as Welsh Athletics or relevant league organizers, to register you for competitions or for affiliation purposes.
• Service Providers: IT and system administration services (e.g., membership management platforms, website hosts, email distribution services).
• Medical Professionals: Emergency services or medical staff in the event of an emergency.

• Membership Records: Generally kept for the duration of your membership plus [e.g., 2 years] after you leave the club.
• Health/Medical Data: Deleted immediately upon termination of your membership, or when it is no longer relevant.
• Financial Records: Kept for up to 6 years to comply with tax and accounting laws.

• Adults: We operate on an opt-out basis for adult members during public events, but will always respect requests to remove images.
• Minors (Under 18s): We strictly require explicit written consent from a parent or guardian before taking or publishing identifiable images of junior members.

• Access: The right to request a copy of the personal data we hold about you.
• Correction: The right to request that we correct any inaccurate or incomplete data.
• Erasure: The right to request that we delete your personal data ("the right to be forgotten").
• Restriction: The right to request that we restrict the processing of your data.
• Data Portability: The right to request the transfer of your data to you or a third party.

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